Minutes of the Regular Meeting of the Board
June 10, 2003
Peel District School Board
Minutes of the Regular Meeting of the Board, held in the Board Room, the HJA Brown Education Centre, 5650 Hurontario Street, Mississauga, Ontario on Tuesday, June 10, 2003 at 19:30 hours.
Members present:
Ruth Thompson, Vice-Chair
Randy Barnett
Beryl Ford
Steve Kavanagh
Warren Kennedy
Sue McFadden
Sandy Ransom (19:40)
Don Stephens
Rick Williams
Student Trustees:
Ashleigh Egerton, Student Trustee North (19:40)
Omar Soliman, Student Trustee South (19:40)
Absent: (apologies received)
Janet McDougald, Chair
Valerie Arnold-Judge
Dian Gray
Administration:
Ian Adamson, Superintendent, Special Education Support Services
Hal Brooks, Superintendent of Education
Allison Clinton, Superintendent of Education
John Cruickshank, Superintendent of Education
Rani Dhaliwal, Controller, Finance Support Services
Marty Fowler, Director, Human Resources Support Services
Jim Grieve, Director of Education
Leo Kazlovskis, Superintendent of Education
Jane Mason, Superintendent of Education
Judy Massey, Superintendent of Education
Wayne McNally, Controller, Facilities and Transportation Support Services
Ruth Milne, Superintendent of Education
Judith Nyman, Associate Director, Instructional Support Services
Tony Pontes, Superintendent of Education
Berisford Richardson, Superintendent of Education
Jim Smith, Controller, Learning Technology Support Services
Marion Smith, Executive Assistant
Shirley-Ann Teal, Superintendent of Education
Chuck Waterman, Superintendent, Curriculum and Instruction Support Services
Brian Woodland, Director of Communications and Strategic Partnerships Support Services
Randy Wright, Controller, Planning and Accommodation Support Services
Janine Lewis, Board Reporter
1. Open Session
The Open Session commenced with the singing of O’Canada, alongside the Castlebridge Public School Grade 4 and 5 Choir.
The Choir then performed three musical selections for the Board, as directed by Choir Directors Marilyn Lee, Janice Stokes, and Kristy Segedin. Following the selections, Superintendent Berisford Richardson thanked the Castlebridge Choir who, he noted, had also entertained very well at many functions throughout the school year. He also acknowledged the parents, and Castlebridge Principal Kathy Konior and Vice-Principal Ray Beyer, who were present in the audience.
2. Approval of Agenda
Some items were reordered to facilitate personnel present, and the following changes were made to the agenda:
Item 3.4 Minutes of the Instructional Programs / Curriculum Committee,
May 21, 2003 - circulated
Item 7.3 Letter from Board Chair McDougald to David Reid, Director of the Toronto
District School Board re his recent speech on School Board Governance -
circulated
Item 7.7 Letter from the Minister of Culture in response to the Chair's letter re
Changes to the Public Libraries Act - added
Item 7.8 Letter to the Board Chair and President of OSSTF - District 19, from
Sue Lawton, Peel Secondary Chairs' Council re Recent Contract
Negotiations - added
Item 10.1 Recommendations of the Physical Planning and Building Committee,
June 9, 2003 - circulated
Item 11.2 Summer School Update - changed from a written report to an oral report
Item 12.2 OPSBA Fast Reports: Vol. 15, No. 18 - added
In Board Chair McDougald's absence, Vice-Chair Thompson chaired the meeting, except during the awards presentations, when Trustee Barnett chaired the meeting.
Resolution No. 03-203 moved by Steve Kavanagh
seconded by Warren Kennedy
Resolved, that the agenda be approved, as amended.
.............. carried
(2/3 majority)
3. Conflict of Interest
There were no conflicts of interest declared.
4. Special Presentation: Jennifer Beauregard, Dorset Drive Public School, Winner of 2002-2003 Prime Minister's Award for Teaching Excellence - Certificate of Achievement
Principal of Dorset Drive Public School, Kathy Filkin, introduced teacher Jennifer Beauregard. "Madame Jennifer", as she is known at the school, was described as an exemplary teacher and a lifelong learner, who contributes to the welfare of individual students, and to the community at large through her voluntary activities, and whose ideas were characterized as being child-centred, imaginative, and fun. Jennifer Beauregard was described as an educator who is eager to share her knowledge and her resources with other teachers and with the community. Examples of these qualities were provided.
Jennifer Beauregard's educational philosophy was described as being similar to Michaelangelo's theory about sculpture: she believes that every student's true potential is just waiting to be discovered.
Director Grieve and Chair Thompson presented Jennifer Beauregard with a $500. award. A plaque will follow. She was recognized by a standing ovation in the Board Room.
5. Special Presentation: Student Trustees Ashleigh Egerton and Omar Soliman
Chair Thompson presented the 2002-2003 Student Trustees, Ashleigh Egerton (Bramalea Secondary School) and Omar Soliman (T.L. Kennedy Secondary School), with a cheque for $500. each, in recognition of their contribution to the Board during the past year. Chair Thompson thanked the student trustees for their contributions and for ably representing the opinions and interests of Peel students.
Omar Soliman thanked all the trustees for their support, especially mentoring
Trustees Ransom, Barnett, and Kennedy. He also thanked Superintendent Brooks and Superintendent Pontes for their advice and support. He described the Student Trustee position as being probably the best experience of his life.
Ashleigh Egerton welcomed the incoming new Student Trustees, and agreed that being a Student Trustee had been a great experience.
6. Mathematics Competitions
Chair Thompson, on behalf of the Board, congratulated students and staff award winners and Director Grieve joined her in presenting the recipients with their certificates and pins/pens. In cases where award winners were unable to attend, either a representative accepted the award on their behalf, or the awards will be sent out to the winners.
Irene McEvoy, Instructional Co-ordinator, introduced the winners.
7. Drama Competitions
Dennis Mills, Instructional Co-ordinator, introduced the winners.
8. Music Competitions
Dennis Mills, Instructional Co-ordinator, introduced the winners.
9. Athletic Competitions
Kathy Knafelc, Athletic Convenor, introduced the winners.
10. Sir Isaac Newton Physics Contest (National)
Chuck Hammill, Instructional Co-ordinator, introduced the winners.
…………………………
At the conclusion of the student awards presentations, Chair Barnett congratulated the award winners for their achievements. He commented that their families, as well as their teachers and principals and vice-principals, had also helped contributed to their success.
Chair Thompson then resumed chairing the meeting.
11. Minutes of the Regular Meeting of the Board, May 13, 2003
Resolution No. 03-204 moved by Beryl Ford
seconded by Randy Barnett
Resolved, that the Minutes of the Regular Meeting of the Board, held May 13, 2003, be approved.
.............. carried
12. Minutes of the Special Education Advisory Committee, May 20, 2003
Resolution No. 03-205 moved by Sandy Ransom
seconded by Warren Kennedy
Resolved, that the Special Education Advisory Committee Meeting, held May 20, 2003, be received.
.............. carried
13. Minutes of the Supplementary Meeting of the Board, May 21, 2003
Resolution No. 03-206 moved by Steve Kavanagh
seconded by Sandy Ransom
Resolved, that the Minutes of the Supplementary Meeting of the Board, held May 21, 2003, be approved.
.............. carried
14. Minutes of the Instructional Programs / Curriculum Committee, May 21, 2003
Resolution No. 03-207 moved by Warren Kennedy
seconded by Sue McFadden
Resolved, that the Minutes of the Instructional Programs / Curriculum Committee, held May 21, 2003, be received.
.............. carried
15. Minutes of the Supplementary Meeting of the Board (Budget), May 26, 2003
Resolution No. 03-208 moved by Rick Williams
seconded by Beryl Ford
Resolved, that the Minutes of the Supplementary Meeting of the Board, (Budget), held May 26, 2003, be approved.
.............. carried
16. Minutes of the Regular Meeting of the Board, May 27, 2003
Resolution No. 03-209 moved by Randy Barnett
seconded by Warren Kennedy
Resolved, that the Minutes of the Regular Meeting of the Board, held May 27, 2003, be approved.
.............. carried
17. Written Questions
There were no written questions.
18. Notices of Motion and Petitions
There were no notices of motion or petitions.
19. Special Section for Approval
1. Retirements
Resolution No. 03-210 moved by Sue McFadden
seconded by Warren Kennedy
Resolved, that the following retirements, be approved:
Patricia Bunton, Teacher, effective June 30, 2003
Sharon Caldarelli, Teacher, effective June 30, 2003
Lorraine D'Antonio, Teacher, effective June 30, 2003
Wallace Desjardine, Teacher, effective June 30, 2003
Margaret Doerfling, Teaching Assistant, effective July 1, 2003
John Dorward, Teacher, effective June 30, 2003
Jo-Ann Higgins, Teacher, effective June 30, 2003
Mary Hogan, Teacher, effective June 30, 2003
Peter Marmorek, Teacher, effective June 30, 2003
Peter Pinfold, Teacher, effective June 30, 2003
Elizabeth Ritchie, Teacher, effective June 30, 2003
Helen Sansone, Teacher, effective June 30, 2003
Patricia Wall, School Attendant, effective June 30, 2003
Patricia Wright, Teacher, effective June 30, 2003
.............. carried
20. Special Section for Receipt
Resolution No. 03-211 moved by Randy Barnett
seconded by Beryl Ford
Resolved, that the following items, be received:
1. Good News
2. Letter of appreciation from Plowman's Park Public School re Centre for Education and Training Investment Fund
3. Letter from Board Chair McDougald to David Reed, Director of Toronto DSB, re his recent speech on School Board Governance
4. Copies of letters to the Minister of Education from the Greater Essex County DSB reiterating the Trillium Lakelands DSB's position re:
Special Education Funding and Administrative Costs related to ISA Process
Funding for Trades Programs
5. Copy of a letter to the Minister of Education from the Huron-Superior Catholic DSB re the mandated Teacher Advisor Program for Grade 9 and 10 students
6. Early Release Days: 2003 - 2004
7. Letter from David Tsubouchi, Minister of Culture in response to the Chair's letter re Changes to the Public Libraries Act
8. Letter to the Board Chair and President of OSSTF - District 19, from Sue Lawton, Peel Secondary Chairs' Council re Recent Contract Negotiations
......................
Arising from Item 20.2 - Letter of appreciation from Plowman's Park Public School re Centre for Education and Training Investment Fund, Trustee Ford, Chair of the CET Board of Directors, commented positively about the school’s appreciation. She also thanked Trustees Thompson, Kavanagh, and McDougald for their contributions on CET's Investment Fund Committee, noting that they reviewed applications for funding and helped choose the projects to be funded.
With regard to Item 20.3 - Letter from Board Chair McDougald to David Reed, Director of Toronto DSB, re his recent speech on school board governance, several Board Members commented that the Chair's letter had expressed the Peel DSB's position very well, and that it had clearly addressed the role of elected school board trustees.
With reference to Item 20.5 - Copy of a letter to the Minister of Education from the Huron-Superior Catholic DSB re the mandated Teacher Advisor Program for Grade 9 and 10 students, it was suggested that it would be helpful to have Peel staff provide their observations on the Teacher Advisor Program, and how they expect the program to unfold in the next few years. It was agreed that this issue will be included on a future Instructional Programs / Curriculum Committee agenda.
Arising from Item 20.7 - Letter from the Minister of Culture in response to the Chair's letter re Changes to the Public Libraries Act, a Board Member noted that municipalities "may decide to continue" to appoint school board representation on their public library boards, although this is no longer required by the Public Libraries Act. He requested that the Board write to the appropriate municipal bodies in Brampton, Caledon, and Mississauga to ask that school board representation on their public library boards continue. He also requested that the letter from Minister of Culture, David Tsubouchi, clarifying this issue, be attached as background information. Another Board Member suggested that this issue could also be placed on an upcoming agenda of the Brampton Education Liaison Committee, for discussion.
......................
Resolution No. 03-211 .............. carried
21. Recommendations of the Physical Planning and Building Committee
Resolution No. 03-212 moved by Warren Kennedy
seconded by Steve Kavanagh
Resolved, that the following recommendations from the Physical Planning and Building Committee, held June 9, 2003, be approved:
1. Vales North Accommodation Plan
That, Mountain Ash Public School be designated as the K-8 holding school for students living in the Vales North Community, being the area south of Mayfield Road, west of Goreway Drive, north of Countryside Drive, and east of Airport Road (as appended to the Minutes at Appendix I).
2. Cluster Concept Design – Review and Evaluation
That, the Rieder Hymmen and Lobban Architects – Cluster Concept Design be approved as a repeat design for the accommodation of elementary students (as appended to the Minutes at Appendix II).
3. Reports / Information Received
Update re Renewal Strategy; Update re West Nile Virus; Break-In and Property Loss Report dated September 2002 to May 2003; Tender Activity Report dated April 26 to June 6, 2003; Report re Prohibitive-to-Repair Schools; Response to Henry Witkowski re Lorne Park Public School.
.............. carried
22. Student Trustees 2003 - 2004 - Peel DSB
In accordance with Policy #66, two students have been elected by their peers to sit on the Board as Student Trustees for the coming school year. Background information was provided, indicating that students Lynda Byrne and Samantha Green had been selected by their respective District Councils in elections which were held on June 5, 2003. Runner-ups, who will be the alternate Student Trustees, as required, are Adam Martin (South) and Rosanna Moses (North).
Resolution No. 03-213 moved by Warren Kennedy
seconded by Sandy Ransom
Resolved, that Samantha Green, Student Trustee South, and Lynda Byrne, Student Trustee North, be appointed as Peel DSB Student Trustees for the 2003 - 2004 school year.
.............. carried
Incoming Student Trustees Samantha Green and Lynda Byrne were acknowledged in the audience, and they were welcomed to the Board.
23. 2003 Summer Board Meeting Schedule
Resolution No. 03-214 moved by Beryl Ford
seconded by Steve Kavanagh
Resolved, that the Peel District School Board hold one Regular Meeting of the Board during the summer, on Tuesday, August 26, 2003, but that Tuesday, July 22, 2003 be held as a tentative date, in the event that two summer Board Meetings are required.
.............. carried
It was noted that, should additional meetings be required beyond the dates listed, these would be at the call of the Chair.
24. Financial Statements as at April 30, 2003
Resolution No. 03-215 moved by Sandy Ransom
seconded by Sue McFadden
Resolved, that the Financial Statements, as at April 30, 2003, be received.
.............. carried
25. Picture the Future: Towards A Consistent Visual Identity for the Peel District School Board
The Board considered a report which recommended the establishment of a Picture the Future Working Group. Membership would include: the Director of Communications and Strategic Partnerships, the Board Chair, the Director of Education, two trustees, superintendent and controller representatives, representatives of the elementary and secondary principal groups, and a student representative.
Director of Education, Jim Grieve, spoke in support of this initiative, indicating that it is a good idea to review the Board's image and visual identity, as well as timely. Brian Woodland, Director of Communications and Strategic Partnerships, added that the Working Group would consider what can be done organizationally to provide a consistent image and visual identity for the Board. Issues to be reviewed would include timing and costing, and considerable input would be sought from all stakeholders.
It was noted that, should the recommendation be approved, the appointment of two trustees to the Working Group would occur at the next Regular Meeting of the Board, on June 26, 2003. The Working Group intends to report back on process and timelines by the end of September.
Resolution No. 03-216 moved by Randy Barnett
seconded by Warren Kennedy
Resolved, that the Peel District School Board establish a Picture the Future Working Group to work with the Director of Communications and Strategic Partnerships Support Services to:
review the current use of the Peel board logo, including the issue of consistency
define a process for the creation of a new, consistent visual identity for the Peel DSB that is reflective of the organization's quality, dynamism and student-focus
clearly outline the ways in which the existing logo can be retained and the tradition and history of the organization honoured at events such as the 25 Year Club
identify ways for stakeholders to provide input to the process of determining what the visual identity should say about the organization
benchmark similar processes in public and private sector organizations
create a process for hiring an external company to lead the design and implementation of a new visual identity, including the creation of a Peel District School Board style guide and a set of templates for all electronic and print materials
create a timeline and budget for the staged implementation of a new visual identity
examine the potential for the new visual identity to also appear on revised school / building signage and define potential timelines and costs
seek ways to streamline and reduce costs and provide a consistent message through the standardization of materials throughout the organization, including at the school level
.............. carried
26. Summer School Update
In response to Trustee Kavanagh’s question at an earlier Board meeting regarding space availability for summer school programs, Superintendent Waterman provided an oral report regarding summer school, noting that a full report on summer school instructional programs will be brought to the Instructional Programs / Curriculum Committee meeting in September 2003.
He reported that there are currently approximately 8,400 students registered for credit courses in the eight summer school locations. Chuck Waterman reported that the enrolment last year was approximately 11,000, and therefore more students are expected to register this year. He noted that the registration cut-off date was June 6, 2003. There will be no new courses set up until further information is available, but students are permitted to register for “make-up” courses. He noted that Continuing Education staff are monitoring the demand for particular courses and locations. As these fill up, they are in contact with Board staff regarding the availability of staff and new courses in particular locations. Superintendent Waterman explained that, in addition to secondary registrations, there are about 1,100 Grade 7 and 8 students registered in the Grade 7/8 summer school.
Trustee Kavanagh asked, with a potential enrolment of 11,000 students and a current registration of 8,400, whether there are certain areas where the demand exceeds the supply. Superintendent Waterman explained that he does not know the breakdown of particular courses, as these will be finalized on Friday, but commented that mathematics courses are expected to continue to be a challenge, and that science courses may be as well.
Resolution No. 03-217 moved by Steve Kavanagh
seconded by Rick Williams
Resolved, that the oral report re summer school update, be received.
.............. carried
27. Reports from Ontario Public School Boards' Association
Resolution No. 03-218 moved by Rick Williams
seconded by Warren Kennedy
Resolved, that the following reports from OPSBA, be received:
Fast Report: Vol. 15, No. 17
Fast Report: Vol. 15, No. 18
.............. carried
28. Reports from Trustees on Councils / Associations
There were no reports.
29. Question Period
There were no questions.
30. Public Question Period
There were no public questions.
31. Adoption of the In Committee Report
Resolution No. 03-219 moved by Sandy Ransom
seconded by Beryl Ford
Resolved, that the Report of the In Committee Session regarding: Student Program Modification; Student Expulsions (4); Recommendations of the Physical Planning and Building Committee (In Committee), June 9, 2003; Appointments; Resignations; Retirements; Secondment; Secondary Principal Assignment; Secondary Vice-Principal Assignment; Elementary Principal Assignment, and Question Period, be received, and that the recommendations contained therein, be approved.
.............. carried
32. Adjournment
Resolution No. 03-220 moved by Beryl Ford
seconded Warren Kennedy
Resolved, that the meeting adjourn (21:00 hours).
.............. carried
.....................................................… Chair ….....................................….......... Secretary
RESOLUTIONS APPROVED IN IN COMMITTEE SESSION – JUNE 10, 2003
Members present:
Ruth Thompson, Vice-Chair
Randy Barnett
Beryl Ford
Warren Kennedy
Sue McFadden
Sandy Ransom
Rick Williams
Steve Kavanagh
Absent: (apologies received)
Valerie Arnold-Judge
Dian Gray
Janet McDougald
Don Stephens
1. Approval of the Agenda
That, the agenda be approved, as amended.
2. Student Program Modification
That, the student named in the report be allowed to attend summer school as the final stage of his attendance at the Strict Discipline School.
3. Student Expulsions (4)
That, under Section 309 and/or in the alternative Section 310 of the Education Act, the students named in the reports be expelled from all schools in the Province of Ontario.
4. Minutes of the Regular Meeting of the Board (In Committee), May 13, 2003
That, the Minutes of the Regular Meeting of the Board (In Committee), May 13, 2003, be approved.
5. Minutes of the Supplementary Meeting of the Board (In Committee), May 21, 2003
That, the Minutes of the Supplementary Meeting of the Board (In Committee), May 21, 2003, be approved.
6. Regular Meeting of the Board (In Committee), May 27, 2003
That, the Minutes of the Regular Meeting of the Board (In Committee), May 27, 2003, be approved.
7. Recommendations of the Physical Planning and Building Committee (In Committee)
That, the following recommendations of the Physical Planning and Building Committee (In Committee), held June 9, 2003, be approved:
1. Floradale Public School
That, the recommendation contained in the report, be approved.
2. Children's Safety Village – Mississauga
That, the Board send a letter to the Chief of Police, Peel Regional Police, stating that the Peel District School Board supports the concept of the Children's Safety Village – Mississauga, indicating that the Board is willing to be a partner, and urging the Chief of Police to seek the support and endorsement of other partners to the proposal.
3. Reports / Information Received
Update re Early Learning Years Initiative Program.
8. Appointments
That, the report of appointments of teaching staff to probationary and long term contracts (Appendix I), be approved.
9. Resignations
That, the report of resignations of teaching staff (Appendix II), be approved.
10. Retirements
That, the report of retirements of staff, be received.
11. Secondment
That, the secondment of Sharron Raymond to the Elementary Teachers Federation of Ontario, for the period August 1, 2003 to July 31, 2004, be approved.
12. Secondary Principal Appointment
That, the following secondary principal appointment be approved, effective September 2, 2003:
Sue Turner from Vice-Principal at The Woodlands School to Principal at Heart Lake Secondary School
13. Secondary Vice-Principal Appointment
That, the following secondary vice-principal appointment be approved, effective September 2, 2003:
Pam Steel from Head of Special Education and ESL at Bramalea Secondary School to Vice-Principal at The Woodland School
14. Elementary Principal Assignment
That, the following elementary principal assignment be approved, effective August 18, 2003:
Nancy Vail from Principal at Fletcher’s Creek Senior Public School to Instructional Co-ordinator – Elementary, Curriculum, Instruction and Special Education Support Services
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